Admin ConsoleManage Shared ItemsCollections

Collection Settings

Collection management settings are a set of organization-wide rules that interact directly with member roles and collection permissions to allow or limit certain actions for certain user populations. These settings can only be set by an organization owner from the Admin Console's Settings → Organization info view:

List of settings

Owners and admins can manage all collections and items

This option interacts with the owner and admin member roles to determine whether that user population has automatic access to all collections, and therefore all items, in your organization.

tip

This option is suited for you if, for example, your IT team requires access to all vault items associated with your organization for regular auditing.

Limit collection creation to owners and admins

This option interacts with the owner and admin member roles to determine whether only that user population has the ability to create collections.

tip

Even if turned on, any user can still be granted Can manage permission for a collection so that they can manage its members and contents once created.

Limit collection deletion to owners and admins

This option interacts with the owner and admin member roles to determine whether only that user population has the ability to delete collections. When on, this option also has downstream impact on the Manage collection permission.

Limit item deletion to member with the Manage collection permissions

This option interacts with the Manage collection permission to determine whether only that user population has the ability to delete items. When off, this option also has downstream on the Can edit permissions.