Collections
Collections gather together logins, notes, cards, and identities for secure sharing from an organization. Think of collections as organization-equivalents to folders, with a few key differences:
Organizations control access to organization-owned items by assigning users or groups to collections.
Organization-owned items must be included in at least one collection.
tip
Creating a collection, like many organization management tasks, can only be done from the Password Manager web app.
Organization members with collection management permission can create collections. To create a collection:
Log in to the Bitwarden web app, select the
New button, and choose Collection from the dropdown:In the Collection info tab give your collection a Name, choose the Organization it should belong to, and, optionally, select a collection to nest this collection under.
tip
The External Id field is only relevant if you are using Directory Connector.
In the Access tab, assign access to any existing members or groups. For each selection, assign the appropriate level of permission. As the creator of the collection, you will have Can manage permission.
Select Save to finish creating your collection.
Organization members with access to the Admin Console may also create collections from there. Your ability to create collections in one location, both locations, or neither is determined by the organization.
Collections can be nested in order to logically organize them within your vault:
Nested collections are for display-purposes only. They will not inherit items, access, or permissions from their "parent" collection.
To create a nested collection, follow the steps above and select a parent collection from the Nest collection under dropdown.
note
Searching inside a "parent" collection will not include items in collections nested inside it as potential search results. For more information, see search your vault.
You may find that you need to add or remove users or groups from a collection, or delete it entirely. These can be done from the Vaults view by selecting the collection and using the
button:Users with access to the Admin Console may also do this by opening the collection from there.
note
Deleting a collection will not delete the vault items included in it. When a collection is deleted, vault items will be moved to the
Unassigned filter, accessible from the Admin Console.Users with access to multiple collections within your organization can move a vault item from one collection to another, or add a vault item to multiple collections. Unlike creating a collection, this can be done from any Bitwarden app:
To move an item between collections:
Select the
Options menu for the item to move.Select
Collections from the dropdown.Select the collection(s) to add or move the item to and select Save.
To move an item between collections:
Open the item and select Edit.
On the Edit Item screen, select Collections.
Select the collection(s) to add or move the item to and select Save.
Back on the edit Item screen, select Save again.
To move an item between collections:
Open the item and tap Edit.
Tap the
Options menu and tap Collections.Tap the collection(s) to add or move the item to and tap Save.
Back on the edit Item screen, tap Save again.
To move an item between collections:
Open the item and select the
Edit icon.On the edit Item screen, select Collections.
Select the collection(s) to add or move the item to and select the Save icon.
To change an item's collection(s) from the CLI, use the edit
command. Learn more.
Organization vault items can be assigned in bulk to collections:
From the Admin Console, choose one or more vault items and use the
Menu to select Add to collections.From the dialogue window, use the drop down to choose the collections you wish to assign the vault items to. Once assignments have been completed, select Assign.
Organization owners can configure collections behaviors to best fit the needs of their organization from the the Settings → Organization info screen. Learn more.