# Example email to users for Enforce organization ownership policy

Use this email template as a starting point for communicating the Enforce organization ownership policy to employees. It includes instructions for accepting the transfer of item ownership and what to expect.

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Hello Bitwarden users,

We are implementing a new policy that will affect how your individual user vault items are managed in Bitwarden.

**What's changing:**

Any items currently stored in your **My vault** will be moved to a new **My items** space under company ownership. While only you can access these items during your employment, IT administrators will be able to access them if you leave the organization. This ensures business-critical credentials can be properly managed, reassigned, or securely rotated/retired during employee transitions.

Note: Administrators can see some details of what is stored in your **My items** space via security reports, but cannot view passwords or other details while you remain with the company.

**What you need to do:**

**1. Remove all personal items from your vault immediately.** This includes personal passwords, logins, and notes that are not work-related.

**2. When prompted, accept the policy change.** You'll see a notification in Bitwarden soon similar to the screenshot below. You must accept this change to continue accessing shared company credentials.

![Transfer items notice](https://bitwarden.com/assets/RCygSOICI3TlE5pZRvTtT/e4f012fce9790ec36606043cb2683689/Screenshot_2026-04-13_112850.png)

**3. Store personal items elsewhere.** As a benefit of our enterprise subscription, you're entitled to a free [Bitwarden Families](https://bitwarden.com/help/families-for-enterprise/#redeem-a-sponsorship/) account for your personal use.

**If you miss the deadline:**

You may decline the transfer when prompted, remove your personal items, then contact IT to regain access to the organization.

**Questions?**

Please contact your IT manager if you have concerns about this change.

Thank you for your cooperation in keeping our credentials secure and accessible.